Compress Pictures in Word

1. Open the document in Word.
2. Click any picture.
3. Go to Picture Format → Compress Pictures.
4. Untick Apply only to this picture.
5. Tick Delete cropped areas of pictures.
6. Choose a resolution:
   • 220 ppi (High fidelity): minimal quality loss.
   • 150 ppi: good for most documentation and Freshdesk articles.
   • 96 ppi: suitable for on-screen viewing only.
7. Click OK.
8. Save the document as a new file and compare sizes.

A document with dozens of screenshots can often shrink by 50-90% using this method.