Overview

Quick Parts allows you to save commonly used text and insert it into emails whenever needed. This is useful for standard responses, recurring messages, and frequently used instructions.

Rather than creating multiple email signatures, Quick Parts provides a dedicated place to store reusable email content.

Classic Outlook

Create a Quick Part

1. Open a new email message.
2. Type the text you want to save.
3. Highlight the text.
4. Select Insert.
5. Select .... Then Quick Parts.
6. Select Save Selection to Quick Part Gallery.
7. Enter a name for the Quick Part.
8. Select OK.

Example

Save the following as Ticket Fulfilled:

Hi,

This has been fulfilled.

Insert a Quick Part

1. Create a new email or reply.
2. Position your cursor where you want the text inserted.
3. Select Insert.
4. Select Quick Parts.
5. Select the Quick Part you wish to use.

The saved text will be inserted into your email.

New Outlook

Create a Quick Part

1. Open a new email message.
2. Type and format the text you want to reuse.
3. Highlight the text.
4. Select Insert from the toolbar.
5. Select Quick Parts.
6. Select Save Selection to Quick Parts.
7. Give the entry a meaningful name.
8. Select Save.

Insert a Quick Part

1. Open a new email or reply.
2. Place your cursor where you want the text inserted.
3. Select Insert.
4. Select Quick Parts.
5. Choose the saved Quick Part from the list.

The content will be inserted into the email body.

Tips

• Create Quick Parts for common responses, instructions, and email templates.
• Use clear names so they are easy to find.
• Review and update Quick Parts periodically to ensure information remains accurate.
• Keep email signatures separate from reusable content to maintain a consistent company-wide email signature.